Meg Frantz By Meg Frantz • October 9, 2019

6 Tips to Ace a Job Interview Thank You Note

So, you’ve had a job interview. Congrats!

Now what?

While the ball is in the hiring manager’s court, you have one more tool at your disposal to set you apart from the pack: the thank you note. It is important to follow up by thanking your interviewers for their time and efforts. In some instances, it can make all the difference in your candidacy for the position. Here’s what to include. 

1. Decide if a handwritten or email note is needed. 

If you have time, send a nice handwritten note. If you think the process is moving quickly, an email does the trick.

2. Say thank you.

It seems simple enough, but don’t forget to actually say it.

3. Remind the hiring manager of your interview.

While this is a thank you note, it is also an opportunity to mention key items that were discussed during the interview. Did you feel you didn’t answer something as completely as you wished? Were you inspired by one of the points of conversation? Mention those things in the letter and add an additional comment you’d like to share.

4. Add a call to action.

Put in your own call to action. Indicate you are happy to provide more information and that you are looking forward to further opportunities to discuss the position.

5. Be unique.

Try to mention something that is unique to the interviewer. Often, the interview process includes many people. If one person mentions a topic more than someone else, address that item with them. This can even be something personal, but don’t be too personal! Sharing you have a common interest shows that you care and think you can connect as colleagues.

6. Be polite.

Not interested anymore? Still use the thank you note as an opportunity to thank the interviewers for their time and attention and politely withdraw your candidacy. You never want to burn a bridge, so be clear that the timing isn’t quite right or that upon further reflection, the position is not what you are looking for at this time.

Overall, don’t forget that the thank you note is another part of your personal brand. It shows that you care, that you are interested and that you have the ability to write well. And as always, check your spelling and grammar!

Meg Frantz

Written by Meg Frantz

Meg Frantz is the director of Alumni Engagement, with a background in marketing for nonprofit art organizations and higher education. She holds a master’s degree in public service/nonprofit management from TESU and a bachelor’s degree in communications with an emphasis on theatre arts from Susquehanna. Connect with her via email at

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